Using Your Gradebook with Canvas E-Grades for Workday | MyCanvas

Preparing to Use Canvas E-Grades

The Canvas Gradebook is an essential tool for managing your course. The following Canvas Gradebook configurations are common areas that could result in problems or warnings when using Canvas E-Grades. Using this guide will help you experience a smooth grading process and prepare your Canvas Gradebook to use the Canvas E-Grades tool to successfully transfer your grades to Workday.

Note: Canvas E-Grades is not the same as legacy EGrades and has nothing to do with legacy SIS EGrades after Summer 2025.

Grading Scheme

Ensure you have a grading scheme enabled in your Canvas Gradebook; this is required to transfer your grades using the Canvas E-Grades Tool. Grading schemes are based on percentage ranges, each of which is assigned a value. Letter Grades is the traditional Canvas grading scheme and is the default. Refer to the Canvas guides What Are Grading Schemes? or How to Add a Grading Scheme for more information.

Missing Grades

Enter a score for all assignments you intend to count toward the final grade. A hyphen (-) indicates a blank score and the assignment will not be included in the total score calculation. You must enter a score, which may be zero (0) or else the transfer to Workday will not work. The total shown in the gradebook is based on the Canvas Grading Scheme you have enabled.

Notice: In the above example, with no grade entered for John Smith on WD Assignment #1, the total is 73.33%; WD Assignment #1 is not counted in their total at all. If you enter a 0, as shown below, the total updates to 62.86% to include the WD Assignment #1 grade.

Hidden Grades

Grades can be hidden from the students’ view for a multitude of reasons. Hidden grades are indicated by the hidden icon (an eyeball with a line through it), shown in the Assignment Header for any hidden assignment and in the Total column for any students with hidden scores. Hidden Assignment grades are not included in the Total in the Canvas Gradebook. If you intend for the grade to be included in the students’ overall grade total you must unhide the grade before transferring grades to Workday. More information on ”posting” grades (so that they are no longer hidden) can be found here How do I post grades for an assignment in the Gradebook?

Click the three dots in the assignment header.
Select Post Grades
In the dialog box that appears to the right, select to post this assignments grades for “Everyone” or “Graded” (only those students who have received a grade so far). Click Post.

Transferring Grades from Canvas to Workday using Canvas E-Grades

Canvas E-Grades 2.0 is a grade transfer tool to push grades from Canvas to Workday. This tool performs checks on your Canvas Gradebook data before giving you the option to transfer the Canvas grades to Workday. If any warnings appear while using the tool, be sure to address the warnings before proceeding to push the Canvas grades to Workday. The guide below will walk you through the steps to complete the gradebook checks and how to troubleshoot any warnings that may appear.

Canvas Steps

Access your course through the Canvas Dashboard.
In the course navigation list, located on the left side of the screen, select Canvas E-Grades.
1. Select Open in New Tab. Canvas E-Grades will open in a new tab on your browser

Canvas E-Grades Steps

“Select a Course Section” – in this first step within Canvas E-Grades, select the appropriate academic period for the desired course section from the list of active academic periods. From the academic period menu, select the course section from the list.
“Canvas Gradebook Checks” – once the course section has been selected, Canvas E-Grades will begin four checks on the Canvas Gradebook: Missing Students in Workday section, Grading Scheme Check, Missing Grade Check, and a Hidden Grade Check. Review the information below for any of these checks where you receive a warning. If you received no warnings, skip to section 3. Grades.
1. Missing Students in Workday section – This check ensures that all students enrolled in the Canvas Gradebook are also enrolled in the Workday section. If you get a warning in this check review the information below, otherwise skip to the Grading Scheme Check
  1. If there are missing students, please contact your course section manager or school registrar and inform them of the missing students. You can still push grades to Workday for the other students in the course section, but missing students’ grades will not be pushed.
2. Grading Scheme check – This check ensures a grading scheme has been enabled for the course. If you get a warning in this check review the information below, otherwise skip to the Missing Grade Check
  1. If a warning appears for a missing grading scheme, you will need to enable a grading scheme on the section within Canvas.
  2. Select – Click here to view the Canvas Course Settings within the warning.
  3. This will open Canvas Course Details for the course. Scroll down to Grading Scheme and ensure the box is checked. For more information on Canvas Grading Schemes, refer to How do I add a grading scheme in a course
    - Warning: If you do not add a Canvas Grading Scheme, your grades pushed to Workday will not include a letter grade (though you can still push them).
  4. Once enabled, scroll further down the page and click the Update Course Details button.
  5. Return to the Canvas E-Grades tab, and select Refresh Course Section Grades.
  6. The Grading Scheme warning should now be cleared.
3. Missing Grade Check – This check lists the name of students who do not have a grade entered for an assignment. If you get a warning in this check review the information below, otherwise skip to the Hidden Grades Check.
  1. Review your gradebook grades by selecting the Please review your Canvas Gradebook link within the warning
  2. This will open the Canvas Gradebook. Enter grades for students included in the warning. Missing grades are indicated by a hyphen (-).
    - Warning: If you do not enter scores for missing grades, your Canvas Gradebook “Total” column may not match your grades pushed to Workday (though you can still push them).
  3. After entering any missing grades, return to the Canvas E-Grades tab, and select Refresh Course Section Grades.
  4. If all grades have been entered, the warning will have cleared.
4. Hidden Grades Check – This check ensures that all grades have been posted and none are hidden. If you get a warning in this section review the information below, otherwise skip to Step 3.
  1. Review your gradebook by selecting Click here to view the Canvas Gradebook.
  2. Post the grades for all assignments that have hidden scores. Hidden scores are indicated by the hidden icon (), shown in Assignment Header for any assignment and in the Total column for any students with hidden scores.
    - Warning: If you do not post hidden grades, your Canvas Gradebook “Total” column may not match your grades pushed to Workday (though you can still push them).
  3. For additional information on hidden assignments, visit How do I post grades for an assignment in the Gradebook?
  4. Click the three dots in the assignment header
  5. Select Post Grades.
  6. In the dialog box that appears to the right, select to post this assignment’s grades for “Everyone” or “Graded” for only those students who have received a grade so far. Click Post.
  7. Return to the Canvas E-Grades tab and select Refresh Course Section Grades.
  8. The Hidden Grades warning should have been cleared, indicating there are no longer any hidden grades within the section.

Grades – clicking the button Click to show Grades will display the list of students including the grade letter and grade percentage that will be transferred to Workday.
1. Review the grades displayed. Reminder: This is a grade transfer tool. If a grade needs to be changed, it must be done within the Canvas Gradebook.
  - Notice: If a grade is changed, you must click Refresh Course Section Grades to update the grades within the Canvas E-Grades tool before transferring to Workday. If not refreshed, the new grade will not be reflected in Workday.
Push History – Click to show Push History will display when grades were transferred previously. If grades have never been pushed to Workday, no data will be present in the Push History.
After all steps have been completed, the last step is to push the grades to Workday. Located above Push Grades to Workday, there will be a notification showing the last time the data in Canvas E-Grades was refreshed from Canvas Gradebook. Please ensure that the most current grades are sent to Workday by refreshing the course section grades before pushing to Workday.

The notification will be blue if the data was pulled from Canvas within the last 5 minutes.

The notification will be yellow if the data was pulled from Canvas within the last 5 to 10 minutes.

The notification will be red if the data was pulled from Canvas more than 10 minutes ago.
When ready, click Push Grades to Workday. This will produce a popup window; review the notifications. Once confirmed, select Push to Workday.
Once Grades have been successfully pushed, you will receive the following confirmation.
After the grades have been successfully pushed to Workday, please take the necessary actions within Workday to review and submit grades. Important: Canvas E-Grades is a grade transfer tool, not a grade submission tool.